hey guys it's Mike today chipper and I
are going to be sharing with you four to five windows tips and tricks that are
going to allow you to become more organized more efficient and just
overall allow you to get more work done in less time
I am Mk the CPA and along with my sidekick chipper we teach people
personal finances investing taxes and more as you guys know normally I makes
videos geared around personal finances and taxes however in today's video I'm
going to be sharing with you some life and career tips things that I do and you
is using Microsoft Windows to be more organized and more efficient I use these
things on daily basis and I'm excited to share these things with you guys so
let's get started now nothing I'm going to show you guys
is magical in fact you might already know most of this stuff but maybe you're
not using these features to your advantage okay guys the tips we're going
to be talking about today are going to be specifically focused around
organization if we are on organized and things are cluttered studies have shown
we can easily wait four to five hours every single week just looking for stuff
a 40-hour work week that's roughly 10% of your time right there so we're going
to look at helping you eliminate that then the first tip is we're going to
start with the Windows desktop and getting yourself uncluttered okay guys the first tip is really an
obvious one that's really to clean up your desktop and I really encourage this
is our desktop right here and I really encourage you to use that as much as
possible because whatever is on your desktop is right there in front of you
you don't have to go digging further into the file directories of Windows etc
it's right here all for you to access now the mistake I see many people make
and I used to do this myself to be honest is leave this a mess we want to
clean this up as soon as possible and a lot of this stuff now in this case I'm
going to delete all of this but let's say you had files you didn't know what
to do with or whether or not you should delete them but what you can do is or
what I do is I like to create a folder called stuff to go through so what I
would do is I would highlight all this right here if I didn't want to delete it
and I wasn't sure what to do with it I would then drag it to this stuff to go
through folder and now look how clean this desktop is it's almost it's almost
too clean now you can just focus on your task at
hand and that overwhelming amount of files is out of your face but it's all
still right here if you need and now let's talk about how do we get
easy access to our programs that we want to use the most and to do that we use
pin to start menu and pin the taskbar now our taskbar is right here and I
believe there is a limited number I'm not a hundred cincher but I believe
there's a limited number of items you can pin down here correct me if I'm
wrong please let me know if you can pin more I would love to know but the other
area is if you want to pin to the Start menu this is your Windows Start menu I
am on Windows 10 as you guys can see but I believe this should work for Windows
XP and above but let's say there's a program that you want to use a lot and
this can be any program on your computer whether it's at home or at work and this
let's say we want to use audacity a lot when for my videos that I produce I do
use that ASCII quite a bit and so it's probably a program that I would use
frequently enough I want to put it along with taskbar so I can get it quickly and
the way to do that is I would just right click and I would find under more pin to
taskbar now this program is on my taskbar right here and you can also use
pin to start menu so let's say let's say I wanted to use Diablo let's say Diablo
3 which is a game I have I wanted to use this a lot and I wanted to show up in
the Start menu we'll never opened it all right well what you can do is I can do
right click on I would do a pin to start and boom there it is right here so now I
can move this up and so now whenever I go back to my Start menu it's right
there look how quick I was able to access that so think about the software
programs you use the most and that you want to have the access to the easiest
and put them along here or put them right here in your Start menu and it
will save you a ton of time I promise check it out okay guys tip number three is to really
make the time to get organized because it is so worth your time now I have a
series of folders that I've organized with YouTube but let's pretend I wasn't
organized at all let's pretend I had to go there from scratch let me show you
how long this takes so to get there I have to go to start menu I would click
on this PC and then I would click on volume D because I know it's there and
then I would go to backup to cyber PC because that's where I've stored all the
stuff and finally down here I have YouTube but I'm still not at the videos
I want so now I have to go to videos created by me and now I'm finally here
now can you infer had to go through to get to this point can you imagine how
often or how much time this would take me if I didn't know exactly where that
was well the thing to do is to make the time to create desktop shortcuts so
instead of me going through all these file paths what I should have done is
now that I found this main folder and you have to find the main directory to
this folder if I just want to get to my videos faster I can create a desktop
shortcut so what I'll do is I would right click and then go down here to see
where it says sin to see how it says desktop create shortcut so what it's
going to do is it's going to create a shortcut directly to that file and boom
so there it is right there so now wash so now instead of going
through seven steps to see all my videos now all I have to do is click this and
I'm instantly there and you can do that for each of these folders you know you
can make shortcuts for anything really and what I would recommend doing is to
take this one step further and create a folder you know something that makes
sense to you and let's say you wanted to have all of your YouTube shortcuts
anything related to YouTube well you can put a YouTube folder right here and then
are you like I'm going to call it YouTube in this case I'm going to move
my shortcuts to here and then I can do a shortcut to anything I
that's related to my YouTube channel and information and files all in one folder
and it looks so nice and neat because now my desktop is still clean it's still
uncluttered but I can just access all this information very quickly so make
the time to create these desktop shortcuts I can't begin to describe how
much time this simple little trick will do you by just taking a few seconds to
create shortcuts with the stuff you use the most okay guys ready for tip number four and
then I'll still keep watching because then I'll show I saved the best tip for
last that most people do not know about and I learned recently and it is so
powerful so let me show you I think this is a Windows 10 feature but you can
actually instead of we talked about pinning the taskbar we talked about
pinning the Start menu but in Windows 10 I corrected me like I said correct me if
I'm wrong guys but I think this is the only Windows 10 there's a thing called
quick access so if you have Windows 10 you can actually pin stuff to this quick
access bar now this quick access bar is always going to show up whenever you
open a folder you can open up any folder of any kind and see how it's there watch
I'll go back to YouTube folder I just made and it's there too so basically
whatever you want to pin along here you can so like if I want to go to the main
YouTube folder are the main YouTube file directory and I want to say okay my
laptop music is really important to me and I want to make sure I can access
anytime what I would do is I would right-click on laptop music and then do
go into quick access and bam there it is it's number one you can you can arrange
these in whatever order you wanted so if you wanted this to be to the very top
look even above your desktop you could you can move it back down here it's like
wherever you want to move it wherever what makes sense to you
whoops I guess I got a pool I got a pool of this one up there we go so I guess
you can't pull it down that way but you guys you guys get the idea is it's
really easy to pin stuff to this quick access menu and this will save you time
whenever you open up a folder you know the stuff you need will be right there okay guys I've saved the best for last
and it deals with using hotkeys to get to things even faster and hotkeys will
work for a programmer file shortcuts and also actual shortcuts to folders and a
shortcut is something we were looking at just a few minutes ago but see this
little arrow right here on this folder that little arrow indicates it's a
shortcut and the same is true for Program Files so if you have a little
arrow next to the program it means the shortcut path to that program so what
I'm going to show you guys is how you can set hotkeys to access these folders
instantly just by using a quick touch of your keyboard so let's say Microsoft
Office Excel Microsoft Excel is a program people use all the time
especially at work so let's find this so I go to my Start
menu and I already have Microsoft Excel pinned here i'ma show you guys how to do
this but what I would do is I would right click to get to it and I would go
to more and I would go to open file location' obviously if you go to my PC
and go down through the file directories you can find it the same way but this is
a quicker way for me to find it so I'm going to go to open file location' and
now as you can see it takes us to this Microsoft Office folder and if you look
here see no I'm using a Microsoft 2007 on my personal computer
don't judge me because it's free but you see this little shortcut arrow right
here as long as there's a shortcut arrow this will work if there's not a shortcut
arrow it's not going to work but yeah if you don't have a shortcut arrow just do
you know right click send the desktop create shortcut and then that's how you
can get that shortcut arrow now now here's what's cool so let's say you want
to make this a hotkey command so that is this program will open instantly so what
you want to do is you going to right click go down to properties
now see where it's a shortcut up here there's this first page it opens this
first tab see where it says shortcut key see how it says none well right now
there's no programmed shortcut for this file but we can change that so just
click your mouse cursor here and I'm going to do all f12 as my shortcut key
all f12 and now I'm going to hit apply and says I need administrator privileges
so I'm the administrator so I'm gonna click OK and now I've hit applied now
I'm just going to hit OK now watch guys this is frickin sweet so
now I'm hitting alt f12 on my keyboard 1 2 3 boom instantly I am right to this
program I don't even have to use my mouse now as long as I ever remembered
what hotkeys I've said it to and the same is true for your shortcut folders
if you go to any of these shortcut folders like earlier we're looking at
this video one see where it says if I right click on this and go down to
properties same thing I can make a shortcut key here so I'm going to do alt
f11 I'm gonna hit apply I'm going to get out of it and now watch this 1 2 3 all
step 11 bone I'm right to my photos and clips are left I guess I selected this
one but I'm right to it this is going to save you guys so much time it's saved I
can't tell you how many minutes the save all the clicking around I used to do and
whatnot by using these five tricks I know these
are all basic really new newbie stuff really but if you use this to your
advantage all in unison you will save not only minutes but they'll those
minutes you save will adds up to hours and days over the course of your life
and in your work and in your personal life hey guys I really hope you got a
lot of those five tips I know they're all very basic but if you just make the
time to get organized create desktop shortcuts clean up your desktop organize
your folders accordingly and pin your most-used programs to your taskbar your
Start menu and even the folders themselves and use hotkeys all in unison
you are going to be a time-saving machine the thing I didn't mention about
not only are you guys are going to be more efficient work more productive but
it's going to help you communicate better at work and the reason that is is
because when somebody asks you ask for something from you you're going to be so
quick to respond to them because your files are going to be very organized and
you're going to know right where to go define what you need
they're going to look back at you and say he's really got it together my
question of the week is what do you guys do to stay organized at work with your
computer files on using Windows is there anything that I didn't mention that you
feel I should have or what other tricks or tips this you might have please share
those in the comments section down below and also in the description down below
I'm going to be including some links to some art articles that will be real that
are related to this video so make sure to check them out
alright guys drop a like leave a comment or question down below make sure to
subscribe if you have not already let me know if you would like to see more
videos like this I had a lot of fun making this one I love making tutorial
types of videos for you guys and don't forget you can also follow me on Twitter
and on Facebook but until next time and most importantly please take this
information you learned here today and use it in your life apply it to your
life so you can work more towards living your life
on gauged the guys love you I will see you in next week's video take care bye